TAMAR VALLEY RIDING CLUB RULES AND CONSTITUTION
The Club shall be known as the Tamar Valley Riding Club
The objects of the Club shall be:
(a) To promote participation in and provide facilities for the amateur sport of riding in the Tamar Valley, Bere Peninsula and surrounding area.
(b) To encourage riding as a sport and recreation, to promote good fellowship amongst riders and to improve and maintain the standard of riding and horsemanship.
(c) To organise instructional meetings, lectures and competitive events and other activities to further the objects.
(d) To be affiliated to The British Horse Society and to support and co-operate with recognised organisations interested in the breeding and use of all breeds and types of horses and ponies.
(e) To investigate the subject of bridle tracks and rights of way with a view to opposing those that have been closed and maintaining and more clearly defining those that are in existence.
(f) To concern itself with any object which will benefit the horse and horse user in the district.
This shall consist of persons who have attained the age of eighteen years (and persons aged seventeen years and under if a junior section is formed) and, having been accepted by the Committee, have paid the due subscription for the current period. Honorary membership may be conferred by the Committee upon any person deemed by them to have rendered notable service to the Club. No junior member may be a voting member of any Riding Club. However, Clubs with a junior membership may appoint a Junior Committee to discuss matters relevant to the junior membership. This Committee, through the Chairman of said Committee, may make recommendations to the Adult Committee for their consideration.
- A member shall complete the application form as prescribed by the committee. Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other benefits. The committee may refuse membership only for good cause, such as conduct or character likely to bring the Club or the sport into disrepute. Appeal against refusal may be made to the members. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
- The annual subscription shall be payable on the first day of the Club’s financial year. Any member whose subscription is more than three months in arrears shall have his or her name removed from the Membership List after written notice to the effect has been sent to him or her. Any member joining the club on or after 1stFebruary shall be deemed to have paid his or her subscription for the ensuing year.
- The Committee may expel from membership of the Club any member who has breached any of the rules of the Club, or who has in the opinion of the Committee have been guilty of any conduct derogatory to the character or prejudicial to the interest of the Club, provided that before expelling him or her the Committee shall allow the member to appeal the decision to the members and provide an explanation of his/her conduct and allow a proper opportunity of answering the allegations against him/her.
- Children under 11 must be accompanied and supervised by an appropriate adult at all times.
- Committee members are club representatives at all times. If they have a health and safety concern, they may represent the club as a whole by raising the matter with the instructor, riding club member or appropriate adult. If their concerns are not addressed to their satisfaction, they have the right to stop an activity on behalf of the club.
(a) All powers of management shall be vested in the adult Committee consisting of the Chairman, Honorary Secretary, Honorary Treasurer and nine other Committee members. Five shall form a quorum.
(b) At the Annual General Meeting each year, one third of the members of the Committee shall retire, the members to retire being those who have been longest in office. Those who have been in office for the same length of time shall determine retiring members by lot. Retiring members shall be eligible for re-election.
(c) The Chairman, Honorary Secretary and Honorary Treasurer shall be elected annually by the Committee from amongst their number.
(d) The decision of the Committee shall be final unless over-ruled at a General Meeting.
(e) The Committee shall be the sole authority for the interpretation of the rules and for anything relating to the club not provided therein and their decision shall be final and binding on the members.
(f) The Committee may formulate bye-laws for the detailed running of the Club and elect subcommittees for any special activities of the Club which the Committee may authorise.
(g) The Committee shall have the power to fill any casual vacancy arising amongst members of the Committee, but any person so co-opted shall retain office only until the next following Annual General Meeting and then shall be eligible for re-election
- The financial year of the Club shall commence on the 1stApril in each year.
- The annual subscription shall be £25 for the first year and £20 renewal for the second or subsequent years, or such other sum as shall from time to time be determined by the Committee. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
- The Committee may appoint annually a President and Vice-Presidents. They shall not by virtue only of such appointment become members of the Committee.
- The Annual General Meeting shall be held in September/October of each year to transact the following business:
(a) To receive and if approved to adopt a Statement of the Club’s Accounts to the end of the preceding year.
(b) To fill vacancies on the Committee
(c) To appoint an Auditor
(d) To deal with any special matter which the Committee may desire to bring to the members and to receive suggestions from the members for consideration by the Committee. Notice convening the General Meeting shall be sent to the members not less than 30 days before the meeting and shall specify the matters to be dealt with.
- The Accounts of the Club shall be audited each year by the person appointed at the previous Annual General Meeting. The person should be experienced in accounting matters and not a member of the club
- Notice may be given to any member by sending it by email to him at the email address provided by him to the Club, or by post to him at his address in the United Kingdom registered in the records of the Club. If any member has no address in the United Kingdom such member shall not be entitled to receive any notice. The accidental omission to give notice of a meeting to or the non-receipt of a notice of a meeting by any member shall not invalidate the proceedings of the meeting.
- These rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting, provided that no such resolution, shall be deemed to have been passed, unless carried by a majority of at least two-thirds of the members present and voting thereon and provided that prior notice has been sent to all members stating the proposed amendment.
- Members shall be correctly turned out at all mounted club events. Hard hats must be worn to at least the minimum standard with harness properly adjusted and fastened. Hats marked: British - PAS 015:1998 or 2011 / BSEN1384:1997 or 2012, provided they are BSI Kitemarked. European - EN1384:1996 Provided they are BSI Kitemarked. American - All SEI, ASTM F1163:2004a or 04a, SNELL E2001. Australian & New Zealand - All SAI AS/NZS 3838:2006 OR SEI. Skullcap hats should be worn with a silk.
- All surplus income or profits are to be reinvested in the Club. No surpluses or assets will be distributed to members or third parties.
- In the event that dissolution of the Club shall occur, the assets of the Club shall be used first to discharge all liabilities of the Club and the remaining assets shall be given or transferred to the Area 19 Liaison Committee for use by other clubs in area 19 at the Liaison Committee's discretion.